Transcripts & Verifications (2024)

You can request to have your official transcript mailed ($12 per copy), sent electronically as a PDF ($10 per copy), or picked up in person during regular business hours ($10 per copy).

Online Request Form
The easiest and fastest way to request your official transcript is online. It is also the only way to pay using a credit card. UW-Milwaukee uses a secure third-party vendor, Parchment, to process online transcript request orders. The request site is available 24/7 for students and alumni with options to deliver your transcript by secure email (PDF format), mail (including expedited), or in-person pick-up at the UWM Registrar’s Office. After your request is submitted, you can receive order status updates through email or text messaging.

Order Official Undergraduate Transcript Online

Paper Request Form
If you prefer not to submit an online request for your official undergraduate transcript, you can follow the steps below. Paper requests are only processed during regular business hours, and the only delivery options are mail or in-person pick-up at the UWM Registrar’s Office. For your data security, the only payment options are cash, check, or money order.

• Print out and complete the Undergraduate Transcript Request
• Mail your completed form along with a copy of a valid photo ID (unexpired government issued photo ID or UWM student ID) to the Registrar’s Office (Attn: Undergraduate Transcript Processing) along with payment in the form of a check or money order for $12 made out to UW-Milwaukee. Transcripts that you receive yourself will be stamped “Issued to Student”.
• In person requests require a completed transcript request form, valid photo ID, and a $10 payment via cash or check.

UWM at Waukesha and UWM at Washington County students should request transcripts via this websitefor any enrollmentprior to the Fall 2019semester.For any enrollment in Fall 2019 or later, use the request options indicated above.

Current Students
With an active UWM Email Address, you can request up to one free electronic copy of your Unofficial Undergraduate or Graduate Transcript per day in PAWS:

1. Log in to PAWS
2. Under the Academics header, click in the drop down menu and select Transcript: View Unofficial, then click the arrow button
3. Select the Undergraduate or Graduate Transcript and default Output Destination Type (email), then click the Submit Transcript Request button
4. A PDF copy will be delivered to your UWM Email Address immediately

Former Students
If you currently don’t have PAWS access or do not have an active UWM Email Address, you can use our online request form to request that your unofficial transcript be emailed or mailed directly to you. Unofficial transcripts can only be shared directly with students. We cannot share unofficial transcripts with third parties however, you are welcome to make and share your own copies. You can also obtain a copy of your unofficial transcript in person during our regular business hours in Mellencamp 274.

Third Party

All third parties must request official transcripts through our secure third-party vendor, Parchment, as unofficial transcripts are only issued to students.

CURRENTLY ENROLLED STUDENTS

You can view and print an Enrollment Verification Certificate through PAWS once your semester information has been reported to the National Student Clearinghouse.

1. Log in to PAWS
2. Under the yellow Academics header, click in the drop down menu and select Proof of Enrollment, then click the yellow arrow button
3. Click the blue Continue to Enrollment Verification link
4. Click Obtain an enrollment certificate to view a printable document

If you require information other than just enrollment (e.g., GPA), you can drop off, mail, or fax this signed request form to the Registrar’s Office. You must also include a copy of a valid photo ID with your request. If you are enclosing a document that must be filled out as part of the request, please make sure specific information is included about what should be done with the document when completed.

ALUMNI AND FORMER STUDENTS

Alumni and former students can drop off, mail, email (Regoff@uwm.edu) or fax this signed request form along with a copy of a valid photo ID to the Registrar’s Office. If you are enclosing a document that must be filled out as part of the request, please make sure specific information is included about what should be done with the document when completed.

You can mail or fax a Graduate Student Verification Request Form to the Graduate School – ATTN: Verifications, or make your request in person at Mitchell Hall Room #261.

THIRD PARTIES

Any student, alumnus, or third-party including parents, employers, companies, or agencies can request enrollment status or degree verifications via the National Student Clearinghouse (NSC) website. Fees may apply.

Third parties must submit all verification requests via the National Student Clearinghouse.

• Online anytime: studentclearinghouse.org
• By Phone: (703) 742-4200, Monday – Friday, 8:30 am – 5:15 pm EST
• By Fax: (703) 742-4239

Team Verification Processing for Non-NCAA UW Milwaukee Athletic Teams

•Each team/roster verification request requires a completed and signed team verification request form.
•A valid government issued or UWM photo ID (examples: driver’s license, state ID, tribal/Native American ID, UWM ID, or passport) is required to drop off and pick up team verifications.
•League forms must be attached to the team verification request form.
•League forms must include a printed name, UWM ID number, and signature of each team member. Only signatures signed in ink are acceptable. Printed names, typed signatures, pencil signatures, and initials are not acceptable.
•This form is only valid for verification of undergraduate students. Requests for verification of Graduate students on your roster must be completed via the Graduate School in Mitchell Hall 261 or at gradschool@uwm.edu.
•Completed forms can be dropped off in the Registrar’s Office located in Mellencamp Hall Room 274.
•Please allow 3-4 business days for processing. We will contact you when your request is complete.

Students who have applied for graduation and require verification of their graduation date from the University are able to generate a graduation verification letter online at uwm.edu/gradletter. This letter is for prospective graduates whose degrees are not yet posted or graduates who have graduated in the last 5 years. All other graduates must contact the UWM Registrar’s Office at (414) 229-3800 or by email at http://contactro.uwm.edu. The graduation verification letter will include the following information:

• Full Name
• Major
• Expected or actual graduation date

ALUMNI AND THIRD PARTIES

Any student or alumnus, or third-party including parents, employers, companies, or agencies can request enrollment status or degree verifications via theNational Student Clearinghouse (NSC) website. Fees may apply.

• Online anytime: nslc.org
• By Phone: (703) 742-4200, Monday – Friday, 8:30 am – 5:15 pm EST
• By Fax: (703) 742-4239

Official transcripts are printed on official paper and includethe UWM seal. When an employer or school requests your transcripts, they usually want your official transcripts. If you request that your official transcript be sent to you directly, a cover letter will be included in a separate, sealed envelope with the transcript indicating that is was issued to you. Some institutions won’t accept a transcript that is not sent directly to them so plan your order ahead of time.

Unofficial transcripts are mainly for your own use.

Some holds may prevent the release of your official transcript. Check the Holds section in your PAWS Student Center to identify any holds and click the details link for instructions on removing any holds.

Requests for official undergraduate transcripts that are to be mailed or sent electronically via PDF are processed by a secure third-party vendor, Parchment. Hard copies are generally mailed within two business days of your request. If you pay for expedited delivery, your request will be completed within one business day. Expedited delivery can’t be made to a PO Box, and isn’t available on weekends or holidays. The Registrar’s Office can print “on demand” copies of official undergraduate transcripts if you come to our office in person during regular business hours.

Transfer Credit on Your Transcript

To be official, the undergraduate transcript must include the seal and signature of the University Registrar.

Questions concerning the undergraduate transcript may be sent to the UWM Registrar’s Office.

NOTE: The Family Educational Rights and Privacy Act (FERPA) provides that the undergraduate transcript is not to be released to any person or agency without written consent of the student.

University of Wisconsin – Milwaukee History
The University of Wisconsin – Milwaukee was formed September 1, 1956, from the merger of the Wisconsin State College, Milwaukee, and the University of Wisconsin Extension Division in Milwaukee. The Wisconsin State College, Milwaukee, was also known as the Milwaukee Normal School (1885-1927) and as the Milwaukee State Teachers College (1927-1951). The Wisconsin State College and its predecessor institution offered some graduate programs in education.

Through Semester 1/1971-72, the policy of the University of Wisconsin System was to maintain one academic record card for each student. If a student attended more than one campus within the University of Wisconsin System, the coursework from all campuses was recorded on one record card. Therefore, if the undergraduate transcript contains academic work prior to Semester 2/1971-72, from UW-Madison, UW-Green Bay, UW-Parkside, the UW-Centers or UW-Extension, it is the official transcript of that coursework. Beginning with Semester 2/1971-72, each campus maintains a separate record card for each student.

As of July 1, 2018, campuses in Waukesha and Washington County (formerly two-year campuses of the University of Wisconsin Colleges) became branch campuses of the University of Wisconsin-Milwaukee and, as such, are accredited by the Higher Learning Commission. Official records of enrollment at these campuses through August 2019 are part of the University of Wisconsin Colleges transcript. Information regarding prior transcripts for UW Colleges is available at uwm.edu/transcripts. Enrollment prior to Fall 2019 at these branch campuses is posted as transfer credit under the organization, “UW Colleges Associate Degree.”

Explanation of Grading System
A 4.00 grading system (A = 4.00) is used. Prior to 1954-55 academic year, a 3.00 (A = 3.00) system was used. The grading system utilizing plus (+) and minus (-) symbols was instituted Semester 1/1975-76. All credits are semester hour credits. Semester 1 is the fall term (September-December), Semester 2 is the spring term (January-May), Semester 3 is the Summer Sessions (May-August).

The transcript contains separate sections and cumulative statistics for courses and credit applied toward the following distinct curricular tracks: Associate Undergraduate, Undergraduate, and Flex Undergraduate. The curricular track section will appear on the transcript if the student was active within that curricular track. Courses and credit may appear in more than one curricular track section although cumulative statistics will only count the courses and credits listed within the respective section. Courses and credits will apply toward the cumulative grade point average for each section as follows:

Academic Actions
Academic actions (probation, dropped, etc.) have been records on the face of the undergraduate transcript during certain periods:

Milwaukee Normal School (1885-1927)
Milwaukee State Teachers College (1927-1951)
Wisconsin State College, Milwaukee (1951-1956)
UW-Milwaukee (1964-1971)

The action “Dean’s Honor List” has been posted on the face of transcripts, 1956-present.

Course Numbering System
The numbering system listed belowis a general guide. There may be some exceptions.

Year Code Definitions Prior to 2002

Code Definition
1 Freshman
2 Sophom*ore
3 Junior
4 Senior
8 High School Special (non-degree)
9 Special Student undergraduate (non-degree)

Grades and Grade Points

UWM Enrollment Abbreviations and Symbols

Transfer Credit Abbreviations and Symbols